Moving offices is always full of its own challenges, but relocating across long distances (such as from Lancashire to London) comes with its own set of unique challenges that require professional planning and a team that can put that plan into action. Here at Flexi Removals, we have recently helped businesses successfully move to new locations across the UK, and we are sharing the lessons we have learned to help make your move as painless as possible.

The 3 Ps – Planning, Planning, Planning

When it comes to long distance office moves, time will become your best friend. We recommend you start your planning process at least 6 months before your intended move.

Create a detailed timeline that includes all milestones to mark crucial points. Make sure your team members and managers are well informed of their responsibilities in the move. We also advise creating time for unexpected delays or staff illnesses and holidays.

Create a digital list.

Before any packing begins, create a detailed inventory of all office items and make sure it can be added to a digital device. This not only helps for insurance purposes but also allows you to make informed decisions about what to relocate to the new premises, what to sell and what to donate. Many of our clients find that a long-distance move presents an excellent opportunity to declutter and modernise their office setup.

Technology Transition Planning

Your IT setup deserves special attention during a long-distance move. Work with your IT team to create a detailed migration plan for servers and network equipment. Arrange for early setup of internet and telecommunications at your new location. Consider how you will continually maintain the business. This might mean moving sections, or teams within the business at different times for example. Back up all critical data multiple times and store copies in separate locations.

Staff Considerations

A successful office move must account for the impact on your team. Communicate the move timeline clearly and regularly. Provide support for staff who may need to relocate or adjust to new commutes. Consider temporary remote working arrangements during the transition period. Plan the layout of your new office, with team productivity and satisfaction in mind.

Logistical Timing

The timing of your move can significantly impact its success. Weekend moves minimise operational disruption. Phased relocations may work better for larger offices. Consider seasonal factors… moving during peak summer holiday periods or before Christmas may present additional challenges.

Address Changes and Marketing Updates

Do not overlook the administrative aspects of your move. Update your business address across all platforms. Inform clients, suppliers and partners well in advance. Update your Google Business profile and other online listings. Consider a targeted marketing campaign to announce your new location.

Contact Flexi Removals

Planning a long-distance office move? Our experienced team is ready to make your transition smooth and stress-free. With our comprehensive service covering everything from initial planning to final setup, we manage the complexities so you can focus on your business.

Contact us today for a no-obligation consultation and quote.